How to Embed Video in PowerPoint

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PowerPoint presentations are a powerful tool for delivering information, engaging audiences, and creating a visually appealing display. While slides with text and images can be effective in conveying information, adding videos to PowerPoint presentations can take the level of engagement and interactivity to new heights. Whether it’s a recorded presentation, an educational tutorial, or a promotional video, embedding videos in PowerPoint can captivate viewers, enhance understanding, and make your presentations more dynamic. In this guide, we will explore the step-by-step process of embedding videos in PowerPoint, ensuring that you can effortlessly incorporate this multimedia element into your presentations and deliver a standout presentation.

You can make PowerPoint presentations come to life by adding videos. If you have a video file available on your computer, you can embed it in your presentation; or embed a video from YouTube. If you’re using an older version of PowerPoint, you can create a link to the video file instead of embedding it directly in the presentation.

Table of Contents

Steps

Embed Video from File

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Make sure you have the latest Office updates installed. You’ll get the best results when embedding videos if you’re using the latest version of Office. Office updates are installed through the Windows Update service. You can refer to more Windows update instructions online.

• You can apply this process with PowerPoint 2016, 2013, and 2010.

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Open the slide you want to add the video to. You can embed the video in any slide in the presentation.

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Click the “Insert” tab. You will see a lot of Insert options.

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Click the “Video” button under the “Media” section. You will see a small menu appear.

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Select “Video on My PC” . This is to open the file browser.

• If you’re on a Mac, choose “Movie from File”.

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Find the video you want to add to the slide. Use explorer to access the video file you want to insert. When choosing a video, you should keep a few points in mind:

• Different versions of PowerPoint support different video formats. The 2016 version supports most formats: including MP4 and MKV, while the 2010 version supports the least (only MPG, WMV, ASF and AVI). ^[1]
• Avoid using the AVI format because this video often requires special codecs, making it difficult to play back. You can use a free conversion program to convert your AVI files to a more compatible format like MP4. You can see how to do it online.

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Wait for the video to be added to the slideshow. The process is fast or slow depending on the size of the video. Progress will be displayed in the bottom corner of the screen.

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Click on the “Playback” tab. It allows you to adjust the playback settings of the video just embedded in the slide. If you don’t see this tab, make sure the video is selected.

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Use the “Start” menu to choose how to play the video. By default, you need to click on the video for it to start playing. If “Automatically” is selected, the video will automatically play as soon as it moves to this slide.

• You can play back or rewind the video automatically by clicking on the corresponding dialog box.

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Resize video by dragging corner. You can resize the video when dragging the corners. Click and drag the corners of the video to reposition the video on the slide.

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Save the video embedded slideshow. Now that the video is embedded in the presentation, it’s in the PowerPoint file. You don’t need to worry about sending the video with the slideshow anymore because it’s attached to that file. That is, the size of the slideshow file will increase because it contains video.

• You still save the slideshow with embedded video as normal files. Just select “Save” in the File tab to save the presentation.

Embed Videos from YouTube

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Update Office to the latest version. Using the latest version of Office helps ensure a smooth embedding of video into a presentation . Office is updated via Windows Update. You can find more information online. ^[2]

• You can embed videos from YouTube into PowerPoint 2016, 2013, and 2010. YouTube is the only supported video streaming site.
• You can’t embed YouTube videos in PowerPoint on Mac. ^[3]

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Open the YouTube video you want to embed in the slideshow. Use a web browser to open the page containing the video.

• YouTube is the only video streaming site that PowerPoint supports video embedding.

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Click the “Share” button on the YouTube page. This is to open video sharing options.

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Click on the “Embed” tab. This tab will appear after you click the “Share” button.

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Copy the highlighted embed code. The embed code will be highlighted automatically. Press Ctrl + C or right-click and select “Copy”.

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Open the slide you want to embed the video on in PowerPoint. You can embed a YouTube video in any slide in the slideshow.

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Click the “Insert” tab in PowerPoint. You will see many options for inserting into the slideshow.

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Click the “Video” button and select “Online Video” . If using PowerPoint 2010, click “Video from Web Site”.

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Click on the “Paste embed code here” dialog box and paste the copied code. You can press Ctrl + V or right-click the dialog box and select “Paste”.

• In PowerPoint 2010, the dialog box is labeled “Insert Video From Website”.

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Embed video. Wait a moment, the video will appear on the slide as a black box. This is completely normal. ^[4]

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Click on the “Playback” tab. This is to open video playback options. If you don’t see the “Playback” tab, double check that you’ve selected a video.

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Click on the “Start” menu to choose how to play the video. If not selected in this menu, the video will not play automatically during playback.

• Here you can adjust several options, but the “Start” option is the most necessary for the video to work.

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You must be connected to the internet during the presentation. YouTube videos only run if the computer has an internet connection. Embedding a video in a slideshow doesn’t mean you can watch it offline.

Link Movie Files (PowerPoint 2007)

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Put the video file in the same folder as the PowerPoint file. If you’re using PowerPoint 2007 or earlier, you can’t embed a video, you must “link”. That is, the video is not actually in the PowerPoint file. The video file exists separately from the slideshow file, the slideshow will load the video from the specified location. You won’t see the text link, but PowerPoint needs to know the exact location of the video on your computer before it can play.

• Video is only “embedded” (including presentation files) on PowerPoint 2010 and later.

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Open the slide you want to add the video to. You can add a video to any slide on a PowerPoint presentation.

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Click on “Insert”. You will see many options for inserting into the slideshow.

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Click the “Movie” button and select “Movie from File” . You will see a file browsing window appear.

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Access the video file you want to link. PowerPoint 2007 supports only a few video formats: AVI, MPG and WMV. If you have an AVI file, you can convert it to MPG or WMV to avoid codec problems when playing videos. ^[5]

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Choose how to open the video. After selecting the video, you are asked to choose how to open the video. If “Automatically” is selected, the video will play automatically when the slide is shown. If “When Clicked” is selected, you need to click on the video to open it. ^[6]

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Use the “Package for CD” function if you need to send a slideshow. Because the video is played from the specified location, the recipient cannot view the video if you only send a slide show. Using the “Package for CD” function allows you to send your slideshow and any related multimedia content in the same package.

• Click the Office button and select “Publish”.
• Select “Package for CD” and select the slideshow.
• Don’t forget to select “Linked files” in the “Options” menu.

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You can make PowerPoint presentations come to life by adding videos. If you have a video file available on your computer, you can embed it in your presentation; or embed a video from YouTube. If you’re using an older version of PowerPoint, you can create a link to the video file instead of embedding it directly in the presentation.

In conclusion, embedding video in PowerPoint presentations can greatly enhance your presentations and engage your audience. By following some simple steps, you can seamlessly incorporate videos into your slides, allowing you to effectively demonstrate concepts, showcase products, or support your message. Whether you choose to embed videos from external sources or use self-created clips, it is crucial to ensure compatibility and optimize the video settings to avoid technical issues during your presentation. Additionally, be mindful of file size and consider compressing videos to minimize the risk of encountering playback problems. By mastering the art of embedding video in PowerPoint, you can add an interactive and dynamic element to your presentations, making them more memorable and impactful.

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