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In the age of digitalization, the need to scan paper documents and convert them into a more versatile and accessible format – such as PDF – has become increasingly important. Scanning documents to PDF not only saves physical storage space, but also allows for easy sharing, archiving, and editing of the scanned files. Whether you are a student, professional, or just someone looking to organize their paperwork, this guide will provide you with step-by-step instructions on how to efficiently scan documents to PDF using a variety of methods and devices. By following these instructions, you will be able to digitize your documents with ease and achieve a more efficient and organized approach to document management.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 55,199 times.
This is an article that shows you how to scan paper documents into PDF files and save them on your Windows or Mac computer. If the text has been scanned to an image, you can convert the image to a PDF file with a free online converter.
Steps
On Windows
![Image titled Scan Documents Into PDF Step 1](https://www.wikihow.com/images_en/thumb/4/46/Scan-Documents-Into-PDF-Step-1-Version-4.jpg/v4-728px-Scan-Documents-Into-PDF-Step-1-Version-4.jpg)
- Each scanner model is different, so you need to refer to the user manual to know how to connect the scanner to the computer.
![Image titled Scan Documents Into PDF Step 2](https://www.wikihow.com/images_en/thumb/e/ec/Scan-Documents-Into-PDF-Step-2-Version-5.jpg/v4-728px-Scan-Documents-Into-PDF-Step-2-Version-5.jpg)
![Image titled Scan Documents Into PDF Step 3](https://www.wikihow.com/images_en/thumb/7/77/Scan-Documents-Into-PDF-Step-3-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-3-Version-2.jpg)
![Windows Start](https://www.wikihow.com/images_en/0/07/Windowsstart.png)
by clicking the Windows icon in the lower left corner of the screen.
![Image titled Scan Documents Into PDF Step 4](https://www.wikihow.com/images_en/thumb/4/4d/Scan-Documents-Into-PDF-Step-4-Version-4.jpg/v4-728px-Scan-Documents-Into-PDF-Step-4-Version-4.jpg)
![Image titled Scan Documents Into PDF Step 5](https://www.wikihow.com/images_en/thumb/f/f9/Scan-Documents-Into-PDF-Step-5-Version-4.jpg/v4-728px-Scan-Documents-Into-PDF-Step-5-Version-4.jpg)
![Image titled Scan Documents Into PDF Step 6](https://www.wikihow.com/images_en/thumb/9/9a/Scan-Documents-Into-PDF-Step-6-Version-4.jpg/v4-728px-Scan-Documents-Into-PDF-Step-6-Version-4.jpg)
![Image titled Scan Documents Into PDF Step 7](https://www.wikihow.com/images_en/thumb/8/80/Scan-Documents-Into-PDF-Step-7-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-7-Version-2.jpg)
- If the selected scanner is not the one you want, click Change… and select the appropriate scanner.
![Image titled Scan Documents Into PDF Step 8](https://www.wikihow.com/images_en/thumb/5/55/Scan-Documents-Into-PDF-Step-8-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-8-Version-2.jpg)
- Photo (Photo)
- Documents (Text)
![Image titled Scan Documents Into PDF Step 9](https://www.wikihow.com/images_en/thumb/f/f6/Scan-Documents-Into-PDF-Step-9-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-9-Version-2.jpg)
- Feeder – Use this option when your document is fed to the scanner via the input tray. This is the right choice for scanning multiple documents into a single PDF file.
- Flatbed – This is an option for scanners that need to open the lid to place text.
![Image titled Scan Documents Into PDF Step 10](https://www.wikihow.com/images_en/thumb/8/89/Scan-Documents-Into-PDF-Step-10-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-10-Version-2.jpg)
- You can also change the color selection here before clicking Scan .
![Image titled Scan Documents Into PDF Step 11](https://www.wikihow.com/images_en/thumb/c/ce/Scan-Documents-Into-PDF-Step-11-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-11-Version-2.jpg)
![Image titled Scan Documents Into PDF Step 12](https://www.wikihow.com/images_en/thumb/4/44/Scan-Documents-Into-PDF-Step-12.jpg/v4-728px-Scan-Documents-Into-PDF-Step-12.jpg)
![Image titled Scan Documents Into PDF Step 13](https://www.wikihow.com/images_en/thumb/e/e9/Scan-Documents-Into-PDF-Step-13.jpg/v4-728px-Scan-Documents-Into-PDF-Step-13.jpg)
![Image titled Scan Documents Into PDF Step 14](https://www.wikihow.com/images_en/thumb/c/ca/Scan-Documents-Into-PDF-Step-14.jpg/v4-728px-Scan-Documents-Into-PDF-Step-14.jpg)
- If you don’t see this option, use the default settings to scan the data to an image file on your computer, and then convert the image to a PDF.
![Image titled Scan Documents Into PDF Step 15](https://www.wikihow.com/images_en/thumb/7/7d/Scan-Documents-Into-PDF-Step-15.jpg/v4-728px-Scan-Documents-Into-PDF-Step-15.jpg)
![Image titled Scan Documents Into PDF Step 16](https://www.wikihow.com/images_en/thumb/5/57/Scan-Documents-Into-PDF-Step-16.jpg/v4-728px-Scan-Documents-Into-PDF-Step-16.jpg)
![Image titled Scan Documents Into PDF Step 17](https://www.wikihow.com/images_en/thumb/d/db/Scan-Documents-Into-PDF-Step-17-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-17-Version-3.jpg)
![Image titled Scan Documents Into PDF Step 18](https://www.wikihow.com/images_en/thumb/2/25/Scan-Documents-Into-PDF-Step-18-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-18-Version-3.jpg)
On Mac
![Image titled Scan Documents Into PDF Step 19](https://www.wikihow.com/images_en/thumb/9/91/Scan-Documents-Into-PDF-Step-19-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-19-Version-3.jpg)
- Each scanner model is different, so you need to refer to the user manual to know how to connect the scanner to the computer.
![Image titled Scan Documents Into PDF Step 20](https://www.wikihow.com/images_en/thumb/7/7a/Scan-Documents-Into-PDF-Step-20-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-20-Version-3.jpg)
![Image titled Scan Documents Into PDF Step 21](https://www.wikihow.com/images_en/thumb/f/f7/Scan-Documents-Into-PDF-Step-21-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-21-Version-3.jpg)
- If you don’t see Go , you’ll click on your Mac desktop or open a new Finder window.
![Image titled Scan Documents Into PDF Step 22](https://www.wikihow.com/images_en/thumb/9/9e/Scan-Documents-Into-PDF-Step-22-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-22-Version-3.jpg)
![Image titled Scan Documents Into PDF Step 23](https://www.wikihow.com/images_en/thumb/0/09/Scan-Documents-Into-PDF-Step-23-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-23-Version-3.jpg)
- You may have to scroll down to see Image Capture.
![Image titled Scan Documents Into PDF Step 24](https://www.wikihow.com/images_en/thumb/1/1f/Scan-Documents-Into-PDF-Step-24-Version-3.jpg/v4-728px-Scan-Documents-Into-PDF-Step-24-Version-3.jpg)
![Image titled Scan Documents Into PDF Step 25](https://www.wikihow.com/images_en/thumb/2/2e/Scan-Documents-Into-PDF-Step-25-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-25-Version-2.jpg)
- Feeder – Use this option when your document is fed to the scanner via the input tray. This is the right choice for scanning multiple documents into a single PDF file.
- Flatbed – This is an option for scanners that need to open the lid to place text.
![Image titled Scan Documents Into PDF Step 26](https://www.wikihow.com/images_en/thumb/1/13/Scan-Documents-Into-PDF-Step-26-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-26-Version-2.jpg)
![Image titled Scan Documents Into PDF Step 27](https://www.wikihow.com/images_en/thumb/e/e2/Scan-Documents-Into-PDF-Step-27-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-27-Version-2.jpg)
![Image titled Scan Documents Into PDF Step 28](https://www.wikihow.com/images_en/thumb/d/d6/Scan-Documents-Into-PDF-Step-28-Version-2.jpg/v4-728px-Scan-Documents-Into-PDF-Step-28-Version-2.jpg)
- If you don’t see this option, you can use the default settings to scan the content to an image file on your computer, and then convert the image to a PDF.
![Image titled Scan Documents Into PDF Step 29](https://www.wikihow.com/images_en/thumb/3/3b/Scan-Documents-Into-PDF-Step-29.jpg/v4-728px-Scan-Documents-Into-PDF-Step-29.jpg)
Convert scanned images into PDF files
![Image titled Scan Documents Into PDF Step 30](https://www.wikihow.com/images_en/thumb/c/cb/Scan-Documents-Into-PDF-Step-30.jpg/v4-728px-Scan-Documents-Into-PDF-Step-30.jpg)
- If you have scanned text to JPG files on your computer, go to http://jpg2pdf.com/.
![Image titled Scan Documents Into PDF Step 31](https://www.wikihow.com/images_en/thumb/2/23/Scan-Documents-Into-PDF-Step-31.jpg/v4-728px-Scan-Documents-Into-PDF-Step-31.jpg)
![Image titled Scan Documents Into PDF Step 32](https://www.wikihow.com/images_en/thumb/5/54/Scan-Documents-Into-PDF-Step-32.jpg/v4-728px-Scan-Documents-Into-PDF-Step-32.jpg)
![Image titled Scan Documents Into PDF Step 33](https://www.wikihow.com/images_en/thumb/f/f3/Scan-Documents-Into-PDF-Step-33.jpg/v4-728px-Scan-Documents-Into-PDF-Step-33.jpg)
![Image titled Scan Documents Into PDF Step 34](https://www.wikihow.com/images_en/thumb/c/c5/Scan-Documents-Into-PDF-Step-34.jpg/v4-728px-Scan-Documents-Into-PDF-Step-34.jpg)
![Image titled Scan Documents Into PDF Step 35](https://www.wikihow.com/images_en/thumb/a/a6/Scan-Documents-Into-PDF-Step-35.jpg/v4-728px-Scan-Documents-Into-PDF-Step-35.jpg)
Advice
- Users of Windows 7 and earlier operating systems cannot directly scan data into PDF files. In this case, the best option is to use the default scan settings and convert the scanned image into a PDF file.
Warning
- Fax and Scan (on Windows) and Image Capture (on Mac) are both free to use on the appropriate operating system. However, if you want to use Adobe Acrobat or a similar program, you must pay a fee through your account or membership registration to use the scan data to PDF function.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 55,199 times.
This is an article that shows you how to scan paper documents into PDF files and save them on your Windows or Mac computer. If the text has been scanned to an image, you can convert the image to a PDF file with a free online converter.
In conclusion, scanning documents to PDF is a straightforward and efficient way to convert physical documents into a digital format. It provides numerous benefits such as easy storage, accessibility, and sharing capabilities. By following the simple steps outlined in this guide, anyone can quickly and effectively scan documents to PDF using a scanner or smartphone camera. Whether it is for personal or professional use, scanning documents to PDF allows for improved organization, reduced clutter, and increased productivity. In today’s digital world, mastering the skill of scanning documents to PDF is essential for individuals and businesses alike.
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