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Microsoft Word is a powerful word-processing software that has become an essential tool in today’s digital world. Whether you are writing a novel, creating a presentation, or drafting a business document, it is crucial to save your work regularly to prevent any loss of data. In this guide, we will explore the various methods and best practices to effectively save a Microsoft Word document, ensuring that your hard work is safeguarded and easily accessible whenever needed. So, let’s dive in and discover the smart ways to save your files in Microsoft Word.
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You can save a Microsoft Word document by going to the File menu and clicking “Save”. If publishing or printing is required, the “Save As” feature will be used to save the document in a different format than MS Word (e.g. PDF). You’re required to save the document when you’re done if you want Word to keep your work progress.
Steps
Save Microsoft Word documents
![Image titled Save a Microsoft Word Document Step 1](https://www.wikihow.com/images_en/thumb/a/ac/Save-a-Microsoft-Word-Document-Step-1-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-1-Version-2.jpg)
![Image titled Save a Microsoft Word Document Step 2](https://www.wikihow.com/images_en/thumb/7/7c/Save-a-Microsoft-Word-Document-Step-2-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-2-Version-2.jpg)
![Image titled Save a Microsoft Word Document Step 3](https://www.wikihow.com/images_en/thumb/c/ca/Save-a-Microsoft-Word-Document-Step-3-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-3-Version-2.jpg)
- If the document was previously saved, you won’t have to choose a save destination (e.g. desktop) or the filename–the existing file will be updated.
![Image titled Save a Microsoft Word Document Step 4](https://www.wikihow.com/images_en/thumb/a/a2/Save-a-Microsoft-Word-Document-Step-4-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-4-Version-2.jpg)
- If you select “This PC”, you will have to select a subfolder–for example, on the desktop.
![Image titled Save a Microsoft Word Document Step 5](https://www.wikihow.com/images_en/thumb/f/f8/Save-a-Microsoft-Word-Document-Step-5-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-5-Version-2.jpg)
![Image titled Save a Microsoft Word Document Step 6](https://www.wikihow.com/images_en/thumb/c/cf/Save-a-Microsoft-Word-Document-Step-6-Version-2.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-6-Version-2.jpg)
![Image titled Save a Microsoft Word Document Step 7](https://www.wikihow.com/images_en/thumb/1/10/Save-a-Microsoft-Word-Document-Step-7.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-7.jpg)
![Image titled Save a Microsoft Word Document Step 8](https://www.wikihow.com/images_en/thumb/2/28/Save-a-Microsoft-Word-Document-Step-8.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-8.jpg)
Save with other formats
![Image titled Save a Microsoft Word Document Step 9](https://www.wikihow.com/images_en/thumb/f/f0/Save-a-Microsoft-Word-Document-Step-9.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-9.jpg)
![Image titled Save a Microsoft Word Document Step 10](https://www.wikihow.com/images_en/thumb/5/57/Save-a-Microsoft-Word-Document-Step-10.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-10.jpg)
![Image titled Save a Microsoft Word Document Step 11](https://www.wikihow.com/images_en/thumb/6/61/Save-a-Microsoft-Word-Document-Step-11.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-11.jpg)
- If you select “This PC”, you will have to select a subfolder–for example, on the desktop.
![Image titled Save a Microsoft Word Document Step 12](https://www.wikihow.com/images_en/thumb/f/f9/Save-a-Microsoft-Word-Document-Step-12.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-12.jpg)
![Image titled Save a Microsoft Word Document Step 13](https://www.wikihow.com/images_en/thumb/e/e2/Save-a-Microsoft-Word-Document-Step-13.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-13.jpg)
![Image titled Save a Microsoft Word Document Step 14](https://www.wikihow.com/images_en/thumb/d/d5/Save-a-Microsoft-Word-Document-Step-14.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-14.jpg)
- File types include PDF, Web Page, and earlier compatible versions of Word (e.g. 1997-2003).
![Image titled Save a Microsoft Word Document Step 15](https://www.wikihow.com/images_en/thumb/1/14/Save-a-Microsoft-Word-Document-Step-15.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-15.jpg)
![Image titled Save a Microsoft Word Document Step 16](https://www.wikihow.com/images_en/thumb/6/6b/Save-a-Microsoft-Word-Document-Step-16.jpg/v4-728px-Save-a-Microsoft-Word-Document-Step-16.jpg)
Advice
- You can also save the document while you’re editing at any time by pressing the Contrp + S keys or by clicking the floppy disk icon in the top right corner of the screen.
- Word will often ask if you want to save your progress when you try to exit the file without clicking save.
- If you want to access a saved document on multiple platforms, selecting the “OneDrive” option when saving a document will allow you to access it on any connected phone, tablet, or computer device. Internet.
Warning
- Documents that are not saved before closing Microsoft Word will likely be deleted or any changes made to the existing document will be lost.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 30,012 times.
You can save a Microsoft Word document by going to the File menu and clicking “Save”. If publishing or printing is required, the “Save As” feature will be used to save the document in a different format than MS Word (e.g. PDF). You’re required to save the document when you’re done if you want Word to keep your work progress.
In conclusion, saving a Microsoft Word document is a vital aspect of ensuring your work is secure, accessible, and editable in the future. By following the simple steps mentioned above, you can easily save your document and choose an appropriate file format and location. Additionally, using the save shortcut key, regularly saving your work, and taking advantage of the auto-save feature can further enhance the safety of your documents. Remember to save your document frequently, create backups, and utilize cloud storage for added convenience. By implementing these practices, you can avoid losing important data and have peace of mind knowing that your Microsoft Word documents are protected.
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