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In today’s technologically advanced world, we rely heavily on computers to store and manage our important documents. However, there are times when we need to transfer these documents to other devices or carry them with us on the go. One popular and convenient method to achieve this is by copying the documents from the computer to a USB flash drive. A USB flash drive, also known as a thumb drive or a memory stick, provides a portable and reliable storage option for various types of files. Whether you want to transfer work files, personal documents, or multimedia files, understanding how to copy documents from a computer to a USB is an essential skill. In this guide, we will explore the step-by-step process of copying documents from a computer to a USB, ensuring that you can effortlessly move and access your files wherever you need them.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
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This article has been viewed 119,864 times.
Flash/USB drives are great for storing your frequently used documents and can be connected to any USB-enabled computer. These compact devices can hold up to a terabyte of data in less than 6 centimeters, but in terms of popularity (and cost) lower-capacity USBs are used the most. Even if this is your first time using a USB, copying files to a flash drive is very simple.
Steps
On Windows
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 1](https://www.wikihow.com/images_en/thumb/c/ca/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-1-Version-2.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-1-Version-2.jpg)
- Personal documents are usually stored in the “Documents” folder (or “My Documents”, sometimes named “Nam’s Documents” if your name is Nam).
- If you want to find pictures/music that you have saved on your computer, go to the “Pictures” or “Music” folder.
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 2](https://www.wikihow.com/images_en/thumb/d/de/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-2-Version-2.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-2-Version-2.jpg)
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- After the device is connected, the system may pop up a dialog box. One of the options will be “Open fpder to view files”. Click this link to go to the home directory on the USB. The file can be copied to this folder itself or any other folder you see here.
- If no windows pop up, press ⊞ Win + E to open a new Explorer window, then double-click the USB’s name on the left side of the screen. The flash drive may show up as “USB Drive,” “Removable Storage,” or the manufacturer’s name (eg “Sandisk”).
- You should create a new folder with an easy to remember name for easy management. To create a new folder on the USB drive, press Ctrl + ⇧ Shift + N , then enter a folder name (for example, “Personal”, “Pictures”, and so on). Press ↵ Enter . Double-click the new folder to open it.
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 4](https://www.wikihow.com/images_en/thumb/1/13/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-4-Version-2.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-4-Version-2.jpg)
- To copy multiple data at once, hold down the Ctrl key and click each file. Once all the required files are highlighted, click anywhere in the highlighted area and drag the file group and drop it onto the USB drive.
- You can also copy entire folders to your computer with the same drag and drop.
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 5](https://www.wikihow.com/images_en/thumb/a/a1/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-5-Version-2.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-5-Version-2.jpg)
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 6](https://www.wikihow.com/images_en/thumb/3/38/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-6.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-6.jpg)
- Next to the clock in the lower right corner of the screen there is a USB button (depending on your version of Windows, this icon has a green check mark or not). Right click on the icon and select “Safely eject”.
- When the message “It’s safe to unplug your device” appears, you can unplug the USB from the computer.
On a Mac computer
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 7](https://www.wikihow.com/images_en/thumb/1/1e/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-7.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-7.jpg)
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 8](https://www.wikihow.com/images_en/thumb/3/3f/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-8.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-8.jpg)
- The amount of storage available on the USB will also appear at the bottom of this window.
- You can also access the USB drive by launching Finder and then selecting the USB drive from the “Devices” area on the left side of the screen.
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 9](https://www.wikihow.com/images_en/thumb/f/fe/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-9.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-9.jpg)
- On the flash drive’s window, press ⇧ Shift + ⌘ Command + N to create a new folder.
- Enter a name for the folder and then press ⏎ Return .
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 10](https://www.wikihow.com/images_en/thumb/b/b0/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-10.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-10.jpg)
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 11](https://www.wikihow.com/images_en/thumb/c/c3/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-11.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-11.jpg)
- If you have created a new folder to copy files to, drag and drop the files into the correct folder.
- To select multiple files at once, hold down the Contrp key while clicking the name of each file you need to copy, then drag the highlighted area and drop it into the new folder.
![Image titled Copy Documents to a USB Flash Drive from Your Computer Step 12](https://www.wikihow.com/images_en/thumb/f/f4/Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-12.jpg/v4-728px-Copy-Documents-to-a-USB-Flash-Drive-from-Your-Computer-Step-12.jpg)
Advice
- If you can’t find the flash drive in your computer’s file browser once it’s connected, try unplugging the USB and plugging it back in.
- You need to make sure that the USB drive has plenty of storage space. USB 2 GB (gigabyte) is enough to meet if you only use it to save assignments or copy documents. If you plan to store music or photos on the device, consider using a 64GB or 128GB USB stick.
- According to experts, 50% of USBs plugged into computers are often collected by bad guys. [4] XResearch Source You should consider encrypting data on flash drives to prevent information and data theft.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 119,864 times.
Flash/USB drives are great for storing your frequently used documents and can be connected to any USB-enabled computer. These compact devices can hold up to a terabyte of data in less than 6 centimeters, but in terms of popularity (and cost) lower-capacity USBs are used the most. Even if this is your first time using a USB, copying files to a flash drive is very simple.
In conclusion, transferring documents from a computer to a USB drive is a simple and practical task that can be accomplished in a few easy steps. By following the guidelines provided in this article, individuals can ensure a smooth and successful transfer process. Remember to check the compatibility of the USB drive, organize the documents appropriately, and safely eject the USB drive after completion. Utilizing USB drives for document storage and sharing offers numerous benefits, including portability, ease of use, and backup capabilities. Whether it is for work, school, or personal purposes, copying documents from a computer to a USB drive is a valuable skill to possess in today’s digital age.
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