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Writing an exploration letter after applying for a job is a vital step in the job search process. This letter allows you to express your continued interest in a position, as well as highlight your qualifications and skills to the employer. In addition, it provides an opportunity to inquire about the status of your application and demonstrate your dedication and enthusiasm for the role. Crafting an effective exploration letter can greatly increase your chances of securing an interview and ultimately landing the job. This guide will provide you with key tips and strategies to help you write a compelling exploration letter that will grab the employer’s attention and set you apart from other candidates.
This article was co-written by Shannon O’Brien, MA, EdM. Shannon O’Brien is the founder and principal consultant at Whpe U. (a career and life strategy consulting firm in Boston, MA). Through consulting, seminars and online training, Whpe U. motivates people to pursue work and live a balanced, purposeful life. Shannon has been ranked by the Yelp review board as the #1 Career Coach and #1 Life Coach in Boston, MA. Boston.com, Bpdfacers and UR Business Network have reported on her. She received her Master’s degree in Technology, Innovation & Education from Harvard University.
There are 11 references cited in this article that you can view at the bottom of the page.
This article has been viewed 33,070 times.
The waiting period after applying for a job or giving an interview can be stressful. Perhaps you are wondering how you present yourself and what they think of you. Immediately contacting the company can help you stand out from other candidates. Use the prospectus email as your chance to show that you love the job and make a good impression on the employer. As long as you are professional and not pushy, the employer will appreciate your effort and enthusiasm for the position.
Steps
Check your application status
![Image titled Write a Fplow Up Email for a Job Application Step 1](https://www.wikihow.com/images_en/thumb/7/7d/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-1-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-1-Version-3.jpg)
- In fact, some recruiters say they don’t want to receive prospecting emails at all, claiming it’s just an attention-grabbing and time-consuming tactic that they need to spend selecting qualified candidates. However, others think that cover letters will help candidates stand out in a good way. [1] XResearch Source
- Note that there can be dozens of candidates applying for the same position, and it will take time for employers to review applications and select qualified candidates for the next round. You probably don’t want to sound too pushy or impatient by sending a probe letter too soon. [2] XResearch Source
![Image titled Write a Fplow Up Email for a Job Application Step 2](https://www.wikihow.com/images_en/thumb/2/2b/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-2-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-2-Version-3.jpg)
- You can find employer contact information on the company’s website or LinkedIn page.
- Always check for spelling errors. Nothing creates a negative impression faster than misspelled recipient’s name.
![Image titled Write a Fplow Up Email for a Job Application Step 3](https://www.wikihow.com/images_en/thumb/d/d3/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-3-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-3-Version-3.jpg)
- Remember that employers can fill multiple positions at once, so it’s important to be as specific as possible. You can even put your name in the subject line to make your application easier to find.
![Image titled Write a Fplow Up Email for a Job Application Step 4](https://www.wikihow.com/images_en/thumb/6/61/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-4-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-4-Version-3.jpg)
- “Dear Mr. Nguyen Van A” is an appropriate greeting.
![Image titled Write a Fplow Up Email for a Job Application Step 5](https://www.wikihow.com/images_en/thumb/1/1f/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-5-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-5-Version-3.jpg)
- You can simply write something like “Dear Mr. Nguyen Van A,/ Last week, I applied for the position of editor at your agency via the notice on the Jobster page. I have not received a response for this position, so I would like to confirm that my application has been submitted.”
![Image titled Write a Fplow Up Email for a Job Application Step 6](https://www.wikihow.com/images_en/thumb/1/1b/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-6-Version-3.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-6-Version-3.jpg)
- Try writing “With my enthusiasm and experience, I believe I’m the perfect fit for this position. I’ve spent 5 years as an editor for a lifestyle magazine, and I’m excited to have it.” opportunity to take your writing and editing experience to the next level.”
![Image titled Write a Fplow Up Email for a Job Application Step 7](https://www.wikihow.com/images_en/thumb/e/e1/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-7-Version-2.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-7-Version-2.jpg)
- For example, “Please feel free to contact me whenever you have questions about my expertise or need additional documentation. I look forward to hearing from you and thank you for taking the time to read my letter.”
- Write a salutation at the end of the letter “Sincerely” and your name and phone number below.
![Image titled Write a Fplow Up Email for a Job Application Step 8](https://www.wikihow.com/images_en/thumb/4/4b/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-8-Version-2.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-8-Version-2.jpg)
- Try reading your draft aloud to make sure it’s smooth and logical.
![Image titled Write a Fplow Up Email for a Job Application Step 9](https://www.wikihow.com/images_en/thumb/5/5e/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-9-Version-2.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-9-Version-2.jpg)
- While some people prefer to poll over the phone, you need to make sure you wait patiently before considering this action. A phone call can make you stand out, but it can also make you seem pushy.
- If you decide to call, speak confidently but politely, and emphasize to the employer why you are a good fit for the position.
Send a thank you email after the interview
![Image titled Write a Fplow Up Email for a Job Application Step 10](https://www.wikihow.com/images_en/thumb/d/d8/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-10.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-10.jpg)
- Letter with subject line like “Editor Interview – Thank You”. If the location has a reference number, you can include the number in the subject line.
![Image titled Write a Fplow Up Email for a Job Application Step 11](https://www.wikihow.com/images_en/thumb/1/14/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-11.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-11.jpg)
![Image titled Write a Fplow Up Email for a Job Application Step 12](https://www.wikihow.com/images_en/thumb/1/1d/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-12.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-12.jpg)
- Don’t just write “Thank you for your time.” Try saying something like, “Thank you for giving me the opportunity to interview for your editorial position. I really appreciate the care and time you have given me.”
![Image titled Write a Fplow Up Email for a Job Application Step 13](https://www.wikihow.com/images_en/thumb/f/f9/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-13.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-13.jpg)
- You could write, “I know of few companies as groundbreaking as yours in which I have advanced in my field of expertise.”
- Or “I would be honored to work for a company that values employees like yours.”
![Image titled Write a Fplow Up Email for a Job Application Step 14](https://www.wikihow.com/images_en/thumb/2/2a/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-14.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-14.jpg)
- In general, an employer will appreciate a candidate who is reliable, motivated, and has a desire to contribute to the company’s success. [11] XResearch Resources Don’t forget to mention these.
![Image titled Write a Fplow Up Email for a Job Application Step 15](https://www.wikihow.com/images_en/thumb/c/c1/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-15.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-15.jpg)
![Image titled Write a Fplow Up Email for a Job Application Step 16](https://www.wikihow.com/images_en/thumb/e/e1/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-16.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-16.jpg)
- You can write “Please do not hesitate to contact me by phone or email if you have any questions or concerns. If you would like to meet in person, please indicate the date and time of your appointment. I am willing to arrange a personal schedule for the appointment.”
- Don’t forget to put your phone number at the bottom of the email for them to contact you.
![Image titled Write a Fplow Up Email for a Job Application Step 17](https://www.wikihow.com/images_en/thumb/0/0f/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-17.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-17.jpg)
- Remember that you’re still working to make a good impression, so it’s important to proofread and edit your message.
- Reading emails aloud is also a useful way to ensure that the email has a fluent and logical expression. This will also help you see if you maintain an enthusiastic and polite tone of voice.
![Image titled Write a Fplow Up Email for a Job Application Step 18](https://www.wikihow.com/images_en/thumb/a/a4/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-18.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-18.jpg)
Check if you don’t get a response
![Image titled Write a Fplow Up Email for a Job Application Step 19](https://www.wikihow.com/images_en/thumb/d/d2/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-19.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-19.jpg)
- Don’t ask too soon, lest you seem pushy or impatient. It is possible that they have done many interviews for many different positions, so it may take them a while to process the whole thing. [17] XResearch Source
![Image titled Write a Fplow Up Email for a Job Application Step 20](https://www.wikihow.com/images_en/thumb/f/f8/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-20.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-20.jpg)
- Try writing subject lines like “Letter inquire about interview results for the position of editor” or “Letter inquire about interview results on December 6, 2018, Nguyen Van B.” If the vacancy has a reference number, you can include it in the subject line.
- Try replying to the old email again. The “Re:” in front of the subject line will make your email appear as part of the previous contact, and they are more likely to open your message sooner. [18] XResearch Sources
![Image titled Write a Fplow Up Email for a Job Application Step 21](https://www.wikihow.com/images_en/thumb/5/52/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-21.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-21.jpg)
![Image titled Write a Fplow Up Email for a Job Application Step 22](https://www.wikihow.com/images_en/thumb/b/b4/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-22.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-22.jpg)
- You can write “I am writing to inquire about the editor position for which I was interviewed last Monday. I have been informed that you expect to make a final decision by the end of the week. I have not received a response from your agency about this position so just wanted to double check. I look forward to hearing from you.” [20] XResearch Source
![Image titled Write a Fplow Up Email for a Job Application Step 23](https://www.wikihow.com/images_en/thumb/f/fd/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-23.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-23.jpg)
- “Please feel free to contact me if you have any questions or need more information. I would like to thank you for your time and look forward to hearing from you soon.”
- End with “Sincerely,” then write your name.
![Image titled Write a Fplow Up Email for a Job Application Step 24](https://www.wikihow.com/images_en/thumb/e/e2/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-24.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-24.jpg)
- Read drafts aloud to ensure that your voice is professional, polite, fluent, and logical.
![Image titled Write a Fplow Up Email for a Job Application Step 25](https://www.wikihow.com/images_en/thumb/2/23/Write-a-Fplow-Up-Email-for-a-Job-Application-Step-25.jpg/v4-728px-Write-a-Fplow-Up-Email-for-a-Job-Application-Step-25.jpg)
- Don’t be discouraged if you don’t get an immediate response. Employers can take some time to complete interviews and contact candidates.
Advice
- Even if you don’t get the position, you can still stay in touch. Add recruiters to your contact list, and if relevant, on LinkedIn to expand your network. [21] XResearch Source
- Remember that recruiters also have their own work to do along with running the hiring process. You need to be respectful and concise when communicating to make sure everything goes smoothly.
Warning
- Consider your email address and your description. Avoid sending business emails from accounts like “anhchangđeptrai” or “conangsanhdieu”. Create an account using your name with something professional.
- Never be pushy, demanding or arrogant. Do not be rude in communication with the person in charge of recruitment because they are the final decision-makers. They understand that applying is important to you, but often the hiring process is just a small part of their day job, so being rude or pushy will only leave a bad impression.
This article was co-written by Shannon O’Brien, MA, EdM. Shannon O’Brien is the founder and principal consultant at Whpe U. (a career and life strategy consulting firm in Boston, MA). Through consulting, seminars and online training, Whpe U. motivates people to pursue work and live a balanced, purposeful life. Shannon has been ranked by the Yelp review board as the #1 Career Coach and #1 Life Coach in Boston, MA. Boston.com, Bpdfacers and UR Business Network have reported on her. She received her Master’s degree in Technology, Innovation & Education from Harvard University.
There are 11 references cited in this article that you can view at the bottom of the page.
This article has been viewed 33,070 times.
The waiting period after applying for a job or giving an interview can be stressful. Perhaps you are wondering how you present yourself and what they think of you. Immediately contacting the company can help you stand out from other candidates. Use the prospectus email as your chance to show that you love the job and make a good impression on the employer. As long as you are professional and not pushy, the employer will appreciate your effort and enthusiasm for the position.
In conclusion, writing an exploration letter after applying for a job is a valuable step in the job application process. It allows you to express your genuine interest in the position and company, demonstrate your enthusiasm and dedication, and stand out from other applicants. By following the tips and guidelines mentioned in this article, you can effectively structure your letter, personalize it to the recipient, highlight your relevant skills and experience, and end on a positive note. Remember to keep your letter concise, professional, and mistake-free. By putting effort into crafting an engaging exploration letter, you increase your chances of grabbing the employer’s attention and potentially securing an interview or even a job offer. So, don’t overlook this crucial opportunity to further impress hiring managers and showcase your value as a candidate. Good luck with your exploration letter and the rest of your job search process!
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