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In today’s digital age, the ability to share documents quickly and efficiently is essential. However, large file sizes can often pose a challenge, especially when it comes to PDF documents. PDF (Portable Document Format) files are popular for their ability to preserve formatting and ensure document consistency across different devices and platforms. However, they can often be cumbersome to handle due to their large size. Whether you need to send a PDF via email, upload it to a website, or simply free up storage space on your device, reducing the file size can greatly streamline these processes. In this guide, we will explore various techniques and tools to help you reduce the size of your PDF files without compromising on quality or important content. Read on to discover how you can easily reduce PDF file size and enhance your document sharing experience.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 30,471 times.
This is an article on how to reduce the size of PDF files on Windows or Mac computers. If you want to use a free online tool, try SmallPDF or Adobe Acrobat’s online file compression tool. You can also reduce PDF file size with the Preview program for macOS and Adobe Acrobat Pro.
Steps
Use Smallpdf.com PDF file compression tool
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- Strong Option has a fee – you need to sign up for a Pro membership according to the website’s instructions.
- The Basic option reduces a portion of the file size without affecting the file quality much, so it’s the right choice for most needs.
![Image titled Reduce PDF File Size Step 6](https://www.wikihow.com/images_en/thumb/6/6d/Reduce-PDF-File-Size-Step-6-Version-5.jpg/v4-728px-Reduce-PDF-File-Size-Step-6-Version-5.jpg)
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- You may have to click Save or Download to download the file.
Using Adobe Acrobat Pro
![Image titled Reduce PDF File Size Step 17](https://www.wikihow.com/images_en/thumb/c/c7/Reduce-PDF-File-Size-Step-17-Version-4.jpg/v4-728px-Reduce-PDF-File-Size-Step-17-Version-4.jpg)
- If you’re not using the paid version of Adobe Acrobat Pro, simply visit https://www.adobe.com/acrobat/online/compress-pdf.html in your browser. Next, drag the PDF file into the Compress PDF box or click Select a file to select the file to be reduced automatically – when the compression is complete, you’ll click Download to save.
![Image titled Reduce PDF File Size Step 18](https://www.wikihow.com/images_en/thumb/4/4e/Reduce-PDF-File-Size-Step-18-Version-4.jpg/v4-728px-Reduce-PDF-File-Size-Step-18-Version-4.jpg)
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Using Preview on Mac
![Image titled Reduce PDF File Size Step 13](https://www.wikihow.com/images_en/thumb/9/98/Reduce-PDF-File-Size-Step-13-Version-5.jpg/v4-728px-Reduce-PDF-File-Size-Step-13-Version-5.jpg)
![Image titled Reduce PDF File Size Step 9](https://www.wikihow.com/images_en/thumb/7/7f/Reduce-PDF-File-Size-Step-9-Version-3.jpg/v4-728px-Reduce-PDF-File-Size-Step-9-Version-3.jpg)
![Image titled Reduce PDF File Size Step 10](https://www.wikihow.com/images_en/thumb/f/f0/Reduce-PDF-File-Size-Step-10-Version-3.jpg/v4-728px-Reduce-PDF-File-Size-Step-10-Version-3.jpg)
![Image titled Reduce PDF File Size Step 12](https://www.wikihow.com/images_en/thumb/2/26/Reduce-PDF-File-Size-Step-12-Version-3.jpg/v4-728px-Reduce-PDF-File-Size-Step-12-Version-3.jpg)
![Image titled Reduce PDF File Size Step 14](https://www.wikihow.com/images_en/thumb/d/d2/Reduce-PDF-File-Size-Step-14-Version-4.jpg/v4-728px-Reduce-PDF-File-Size-Step-14-Version-4.jpg)
- Reducing the file size can reduce the quality of PDF documents, especially those with images.
- If you still want to keep the original PDF file, you can save the reduced version with a different name. Just type the word “small” right before the “.pdf” extension in the filename at the top of the window.
![Image titled Reduce PDF File Size Step 15](https://www.wikihow.com/images_en/thumb/f/f2/Reduce-PDF-File-Size-Step-15-Version-4.jpg/v4-728px-Reduce-PDF-File-Size-Step-15-Version-4.jpg)
![Image titled Reduce PDF File Size Step 16](https://www.wikihow.com/images_en/thumb/e/e0/Reduce-PDF-File-Size-Step-16-Version-4.jpg/v4-728px-Reduce-PDF-File-Size-Step-16-Version-4.jpg)
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 30,471 times.
This is an article on how to reduce the size of PDF files on Windows or Mac computers. If you want to use a free online tool, try SmallPDF or Adobe Acrobat’s online file compression tool. You can also reduce PDF file size with the Preview program for macOS and Adobe Acrobat Pro.
In conclusion, reducing PDF file size can be crucial when it comes to sharing or storing documents efficiently. By implementing the strategies mentioned in this article, users can significantly decrease the size of their PDF files without sacrificing the quality of the content. Whether it’s compressing images, removing unnecessary elements, or adjusting PDF settings, there are numerous methods available to achieve the desired file size reduction. Each approach offers its advantages and should be chosen based on individual requirements. Moreover, utilizing online tools or specialized software can facilitate this process and provide additional options to further reduce file size. Ultimately, by following these recommendations, users can optimize file storage, enhance file-sharing capabilities, and improve overall productivity.
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